1. The Position
Tilos Therapeutics is seeking a highly motivated and energetic professional to manage day-to-day lab and office operations and provide administrative assistance to the Company’s executive team.
The successful candidate will help manage all administrative and operations functions at the company. This is a rare opportunity to grow with a young biotech company, to participate in defining the culture of the company as it settles into its new home, and to provide critical operational support for the executive and R&D teams as we advance our products into clinical development.
2. Core Responsibilities (Include but are not limited to)
Monitor and maintain office systems, including IT, server/printer systems, telephone, HVAC, etc., by coordinating with external vendors, building management, etc.
Manage activities related to ordering and receiving of lab supplies andequipment
Manage day to day interactions with vendors including facilities, purchasing, IT, HR, finance,
and legal service providers
Assist in coordination with external accountants including accounts payable, payroll,
purchase orders, etc.
Administer and maintain filing and retrieval systems both onsite and in the cloud
Provide complex, diverse and confidential administrative assistance to executive team
Handle business, company, and personnel details of a highly confidential and sensitive nature while engaging with high level contacts inside and outside the company
Help to maintain management team’s schedule by planning and scheduling meetings, conferences, teleconferences, and by coordinating domestic and international travel arrangements as well
as handling preparation of expense reports
Assist in the design and preparation of corporate materials and presentations including the creation, editing and assembly of slides for presentations
Staff reception desk and act as first line external interface for office and team, answering
phone calls and greeting guests
3. Requirements (Include but are not limited to)
BS degree with a minimum of 4 years relevant work experience in an entrepreneurial/start-up setting, preferably biotech or drug discovery
Flexibility to handle a variety of tasks and to shift priorities rapidly
Excellent interpersonal skills with the ability to work well with others in a dynamic, highly collaborative environment
Self-motivated, enthusiastic and results oriented; strong level of initiative and ability to work with minimal supervision
Excellent organization and time management skills
Excellent verbal/written communication skills
Previous experience in supporting senior executives
Requires expertise with both Mac and PC-based MS Office; proficiency in Word, Excel & PowerPoint required. Quickbooks and Project desirable
Tilos is located in newly renovated space in Lexington, MA inside Rt. 128.
Interested candidates should submit a cover letter and CV to firstname.lastname@example.org